EETD Safety Committee Minutes

Meeting of March 17, 2000

Attendees ("X" indicates present):
Members   Alternates   Department
Craig Corrigan   Melissa Lunden   AP
Diana Duhnke X Mary Ann Shiffman   EA
Brent Griffith X Dennis DiBartolomeo   BT
Don Grether X     Div/AET
Guy Kelley X     Div/BT
Don Lucas X     Chair/AET
Marion Russell X Doug Sullivan   IE
Rick Russo   John Kerr X AET
Mark Levine X     Div. Dir.
Larry McLouth X     EH&S
  1. Introductions
  2. Safety Committee Charter review—handed out 3/16(b)/00 version of the EETD Safety Committee Charter.
    1. Don G. pointed out duplication of the phrase "Division Safety Committee" in last sentence of first paragraph.
    2. Don L. expanded upon various components including
      1. Function No. 1, Committee and staff can use this as a line of communication,
      2. Function No. 2 will help avoid added regulation (i.e. from DOE), and
      3. Function No. 3, Committee members should review and give comments on the EETD EH&S web page.
  3. Briefly discussed the EETD Management Environment, Safety, and Health (MESH) review which begins this month and is due to be completed by the end of July.
  4. Further discussion of the EETD EH&S web page (EH&S link on the EETD Intranet page,
    1. Only some of the committee members have looked at the site.
    2. Urged members to look at the site and give comments.
    3. Guy's comments:
      1. intends to reorganize the main EH&S page
      2. there have been many additions made recently, including:
        1. new Lessons Learned and Safety Notes
        2. Acronyms page
  5. Safety Committee membership issues and structure
    1. Mark Levine expressed concern and disappointment about the initial low attendance at today's meeting. He personally called some members.
  6. Ergonomics
    1. Primary source of injuries in EETD
    2. EH&S will do workstation evaluations
    3. New Ergonomics Committee is being chaired and organized by Nancy Padgett
    4. Guy has developed an Ergonomics Action Plan that includes distributing information and requiring training for at-risk group (people who do more than 4 hours per day of computer work) as determined by the JHQ.
  7. Building Emergency Teams
    1. Division with the largest area in a building is responsible for assigning a Building Manager and Emergency Team Leader. Usually one person handles both positions. EETD is responsible for the following buildings:
      1. 63
      2. 67
      3. 70 (Separate Manager and Team Leader)
      4. 73
      5. 90 (Separate Manager and Team Leader)
    2. Emergency Team Leaders typically recruit team members who are then officially appointed by senior Division management. The appointments are passed on to Mark Turner who oversees the Building Manager and Emergency Team program.
    3. Building 90 currently has a shortage of Emergency Team members. At least two are needed for adequate coverage of each floor. If the Emergency Team Leader, Jo Anne Lambert, continues to be unable to find volunteers, then Group Leaders and/or Department Heads may need to appoint members.
    4. Building 73 Building Manager, Dick Schmidt, is currently on site only one day every two weeks. A new Building Manager needs to be found. This has been discussed with Tica Novakov.
  8. Comments from Mark Levine, Division Director
    1. The Committee serves an important function in the Division's EH&S structure and ISM Plan.
    2. The Division's EH&S performance reached a low point in FY98 when we tied for the worst at the Lab.
      1. EH&S Division and Senior Lab management had the perception that our EH&S performance was very poor and we had high potential for injury (even though statistics show our Division as having one of the lowest injury rates).
      2. Our Division played a role with the Lab almost being the subject of a Washington DOE safety review.
    3. Great improvements were made in FY99, and even further improvements are anticipated for this year.
      1. Still have a problem with a small number of EETD labs where the PI's don't pay attention to safety.
      2. Electrical problems and the Lighting Lab in particular should be added to the EETD EH&S staff's focus list.
    4. Additional objectives for the Division Safety Committee:
      1. The Committee should assess (and possibly help with) the Division Safety Coordinator's quarterly safety report.
      2. Members should achieve familiarity with EH&S issues in their Department. Do informal walkthroughs and assist or give comments to Guy.
      3. Members should creatively figure out how to improve EH&S in the Division or solve an EH&S problem.
  9. General comments from Committee members
    1. Don Lucas: Would like to improve Division-wide safety attitude.
    2. Brent Griffith: Concerned with "ticket" structure of current deficiency system (LSAD). Would like less formal system where people don't feel like it's a bad mark on their record when deficiencies are found.
    3. Don Grether: Would like to give commendable practices more attention. Outstanding performance rewards could emphasize safety. Other reward system?
    4. John Kerr: Would like to see safety experts come and give lively talks. Would like to see greater emphasis on safety in the P2R (rather than just the boilerplate language).
    5. Diana Duhnke: Energy Analysis uses group funds rather PI's funds to pay for ergonomic upgrades. This encourages positive action.
  10. Passed out and briefly reviewed the CY1999 Q4 Division Safety Report (for the period October through December 1999)
    1. 1st page discusses the FY99 Self-Assessment Report and the improvements we made over FY98.
    2. 2nd page discusses the four focus areas for FY00:
      1. Training
      2. SAA Compliance (including waste QA)
      3. LSAD deficiencies
      4. Line Management participation in EH&S
    3. 3rd page discusses other EH&S activities, including the ergonomics plan.
    4. The last two pages graphically presents our historical and current performance in selected key EH&S areas:
      1. JHQ Completion Rate,
      2. Training Completion Rate,
      3. SAA Compliance Rate, and
      4. LSAD Completion Rate
  11. Meeting wrap-up
  12. Action items
    1. Don Lucas will revise the method of calling members.
    2. Members will review web site and send comments to Don L. or Guy.
    3. Members will review Quarterly Report and Safety Committee Charter.
    4. Members should think of ways to reward commendable safety practices.
    5. Guy will review Emergency Team policies and recommend changes.
    6. Don L. will coordinate ergonomics concerns with Nancy Padgett.